How to Maximize Your Corporate Summer Events
Posted on July 20, 2015

Summer has arrived and is the time of year where employees find their minds on vacation and being out of the office.

This is a time where everybody could use a day away and we’re here to help you plan your summer events, whether it’s a corporate retreat or a company picnic.

Follow these tips to make the most of your corporate summer events!

Set a Budget

Be realistic about what you can afford. Your concierge can help you come up with a variety of options to fit your budget, no matter how big or small. This could be anything from a low-key afternoon ice cream social, to an offsite company picnic at one of our preferred venues complete with activities and catered meals.

We can also help brainstorm small gifts or favors for employees such as company branded items, small favors like custom cookies or rice krispy treats, or even a set of theatre tickets to raffle off. Set your budget first so that we can help you figure out the best way to maximize it.

Prioritize Objectives

Decide ahead of time what you are hoping to accomplish at your retreat or picnic and what you would like your employees to take away from the day.

Is this a time to focus on company goals and strategy, to participate in a structured team building activity, or is it simply a fun afternoon away from the office to mingle in a more casual setting? You could even focus on your company’s health and wellness objectives with a stress management seminar or a fitness class.

Plan an Agenda Down to the Minute

Let us help you create your timeline for the day, including activities, meals, and conference sessions. A structured agenda distributed ahead of time will give your employees an idea of what to expect during their time away from the office so that they can plan accordingly.

Your concierge can also make sure all of your special equipment needs are arranged ahead of time – whether it’s projectors, screens, interactive games, or décor.

Prepare Attendees in Advance

This goes hand in hand with creating your agenda – set your expectations ahead of time.

If you are planning a casual company picnic, let employees know that they may dress down or bring a change of clothes that day.

If it’s a more formal retreat/meeting setting, make this clear so that everyone can dress appropriately and bring everything they need.

You can even provide employees with company branded pens, notebooks, or post its to take notes during presentations.

Put Someone in Charge

Let your concierge handle all the logistics of the event.

Provide them with the best point of contact from your company the day of the event in order to streamline any last minute needs that may pop up. We’ll coordinate with all the outside vendors to ensure that your event goes smoothly so all you need to do is show up!

Avoid Burn Out

If you have a full agenda for your event, it’s important to make sure that you build in plenty of time for recharging and regrouping.  People work more efficiently in the long run when they’ve had plenty of time to rest.

Plan a mid-morning healthy snack break to keep everyone energized, treat everyone to afternoon coffee and desserts, or incorporate a yoga/stretching break.

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A special event, no matter how big or small, can work wonders for your employee’s productivity and morale. Contact your concierge to start planning today!

Post by: Brenda B.